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Billing Shouldn't Take Days and Multiple Staff Members

From client intake and scheduling to EVV compliance and Medicaid billing, Sirius Care handles every step of your agency operations — all in one platform. Built inside a real HCBS operation. Proven at scale.

The Sirius Care Operational Record

99.98%
Unmodified EVV Compliance Rate
50%
Admin Overhead Reduction
10K+
Claims Billed
8
Years Proven in Production

8 Years. One Platform. Proven at Scale.

We forged Sirius Care embedded in the operational realities of HCBS — engineered by a team with deep roots in agency management, enterprise software, and cybersecurity. Never retrofitted from hospital software. Built to grow with your agency, from personal home care foundations to full clinical capability.

about
about

One Platform. No Workarounds.

We didn't try to create software for every corner of the healthcare system. We built Sirius Care to solve the specific bottlenecks that break HCBS agencies. Core operations handled natively — from intake to final Medicaid submission. No bolted-on tools. No workarounds.

Scheduling & Caregiver Management

Automated shift assignments, compliance-checked service plans, and real-time caregiver oversight — designed to eliminate missed visits and scheduling gaps.

EVV Compliance

GPS-verified electronic visit verification with a 99.98% unmodified EVV compliance rate, pre-certified with Sandata as an Alt-EVV provider. Every visit logged, every compliance box checked.

Billing & Claims Automation

Auto claim reconciliation, batch billing, and one-click Medicaid submission — pre-certified with Gainwell for EDI billing. What used to take 3 days and 4 staff now takes 4–5 hours and one.

Fraud Detection & Audit Readiness

Shift compliance rules on authorized service hours block non-compliant claims before submission. Every visit logged, timestamped, and defensible the moment a regulator walks in — and your agency protected from recoupments before they happen.

Unified Payroll Infrastructure

Automated payroll runs, native mobile paystub access, and optional API synchronization with your existing HR tech stack. Verified shift data translates directly into accurate payouts — eliminating manual dual-entry and Friday reconciliation panics.

Global Broadcast Network

Instant, agency-wide alert deployment that replaces manual phone trees and fragmented group texts. Push critical operational updates, emergency scheduling changes, and compliance mandates to every caregiver simultaneously — driving agency-wide field awareness.

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Configured for the Work You Actually Do

Administrative fatigue doesn't announce itself. It accumulates — in the billing cycle that consumes time and resources, the caregiver juggling two systems to log a single visit, the audit notice that lands before the documentation is ready. We created Sirius Care to address each of those pressure points, developed alongside a working HCBS agency before we wrote a single line of code — through real billing cycles, actual audits, and direct EVV mandates.

  • Billing That Closes the Same Day

    Manual claim submission — one at a time, portal by portal — is what billing looks like before Sirius Care. The platform converts completed shift data directly into electronic claims, runs batch submission in a single action, and reconciles ERAs automatically. What took 3 full days and 4 staff members now completes in 4–5 hours with one.*

  • EVV Compliance That Holds Up in an Audit

    Fragmented EVV workflows create the gaps that auditors find. When visit capture, exceptions handling, and billing run in a single system, those gaps close. Proven at 99.98% unmodified EVV compliance rate — meaning GPS visit data reaches the state system exactly as captured, without manual correction.*

  • Onboarding With People Who Know the Work

    Core platform onboarding typically completes in approximately two weeks. Full EVV and billing integration follows in a structured 4–6 week rollout. System implementation includes personalized training from experienced industry professionals — people who ensure your administrators, billing team, and caregivers adopt the system quickly and use it to its full power. They don't hand off a manual. They work alongside your staff until the platform runs the way your agency needs it to.

  • Scales with Your Business

    Overlapping visit rules, service hour limits, and authorization tracking are where scheduling errors turn into billing problems. Sirius Care applies configurable, HCBS-compliant service rules so caregivers submit visit notes that meet regulatory requirements — and compliance issues surface before they reach billing.

  • HIPAA-Compliant. Audit-Ready. Secure.

    Sirius Care is HIPAA-compliant, hosted on AWS, with security coded into the platform as a foundational requirement — not added after the fact. When a state auditor walks through the door, the documentation is already waiting.

Personal Home Care Proven. Clinical Care Ready.

One platform covers the full range of HCBS operations. Personal Care is where eight years of production experience live — processed at scale. Skilled Care is fully developed and ready when your agency is.

Skilled Care

  • OASIS assessments and clinical documentation
  • eMAR for medication administration
  • Medicare/Medicaid billing for skilled services
  • Real-time caregiver tracking
Personal Home Care

  • Certified alt-EVV provider
  • Electronic billing & auto claim reconciliation
  • Compliance-aware scheduling, shift notes, and audit logging
  • Family portal and communication tools

Run Your Agency. Not Your Software.

Stop building workarounds to survive your billing cycle. See how a purpose-built HCBS platform turns three days of manual data entry into a 4–5 hour process — with one staff member.

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What Our Customers Say

It's the difference between going to Amazon versus your local Ace Hardware. Who do you choose for service? Someone you can call and they're there — or something bigger? We were looking for something more personal — a business partnership that would grow with us.

Beverly S., Agency Owner
USA

See Our Results Before You Book a Call

Download a one-pager and see what 85% billing efficiency and 99.98% unmodified EVV compliance looks like in practice — before you book a minute of your time.

Download the Admin Efficiency Blueprint
Download the Billing Blueprint

Frequently Asked Questions

What types of home care agencies is Sirius Care built for?▼

Sirius Care supports HCBS agencies running personal care, respite, homemaking, and related waiver services — as well as agencies expanding into skilled nursing and clinical care. The platform is proven at scale in non-clinical operations and fully capable for clinical operations, including OASIS, eMAR, and clinical electronic billing.

Is Sirius Care available in my state?▼

Sirius Care can be implemented in any U.S. state. The core platform works nationwide out of the box. As a certified Alt-EVV vendor and certified trading partner for electronic billing, expanding to any state is straightforward — we register within your state's system, and your agency is ready to go. We are certified with Sandata and Gainwell Technologies. If your state uses a different EVV aggregator and EDI vendor, we work with you to build that integration quickly.

How does Sirius Care handle state EVV requirements?▼

Many caregiver agencies run two systems — one for EVV services and another for non-EVV services — creating duplicate entry, caregiver confusion, and compliance gaps. EVV is native to our platform, not added on. Plus, we are a certified Alt-EVV vendor. Sirius Care handles both service types in a single application (mobile, web browser) with precise GPS capture at the start and end of every shift. The platform identifies each service type and routes it through the correct workflow automatically — EVV visits transmit directly to state Medicaid systems, while non-EVV visits are processed within the platform without state transmission. The result: 99.98% unmodified EVV compliance, fewer rejections in the queue, and faster remittance.

Can billing and payroll run on the same platform?▼

Yes. Sirius Care converts verified and compliant shift reports into electronic claims, runs batch submission to the payer in a single action, and reconciles ERAs automatically. That same verified shift data feeds directly into payroll reporting as well— eliminating manual re-entry between systems.

What is the realistic implementation timeline?▼

Core platform onboarding timeline varies by subscription plan — the Standard plan typically goes live in approximately two weeks. Full EVV and electronic billing integration follows in a structured 4–6 week rollout, led by experienced industry professionals who work alongside your team until the platform runs the way your agency needs it to.

Does Sirius Care offer user training?▼

Yes. Sirius Care offers personalized training packages designed to shorten your team's learning curve — led by professionals who understand HCBS operations, not just the software. We offer training virtually or on-site anywhere in the country. Contact us to discuss a package tailored to your agency's needs.

Does Sirius Care integrate with third-party systems like credentialing or payroll?▼

Sirius Care does not provide caregiver credentialing — many agencies manage it through dedicated third-party vendors who handle background checks, license and certification verification, and compliance screening. If your agency uses a third-party credentialing or payroll platform with API access, we build integrations on request — connecting your existing systems directly to Sirius Care and eliminating manual re-entry between platforms. Integration development is scoped per engagement. Contact us to discuss your existing system needs.

What kind of ongoing support does Sirius Care provide to help us succeed?▼

Sirius Care includes platform support in your subscription at no additional cost. For critical and high-priority incidents, support is available 24/7/365 — backed by a formal SLA with defined response times. We commit to response time, not resolution time, because resolution depends on the complexity of the issue. Contact us to discuss SLA details as part of your demo.

We're currently on another platform. Can Sirius Care help us migrate our data?▼

Yes. Switching platforms is a significant operational decision, and we don't expect you to go it alone. Sirius Care provides technical assistance to migrate your data from your existing system, so you're no longer dependent on your existing vendor to help you move on. Our team manages the technical heavy lifting to get your agency up and running on Sirius Care without disrupting your operations.

Meet the Team Behind Sirius Care

Jane Smith

Jane Smith

CEO & Co-Founder

Jane brings 15+ years of experience in healthcare technology and home care operations.

John Doe

John Doe

CTO

John leads product engineering with deep expertise in HIPAA-compliant cloud architecture.

See Sirius Care in Action

Watch a short demo to see how Sirius Care simplifies EVV, billing, and scheduling for home care agencies.

Have questions? We're here to help.

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